Operations & Human Resources Manager Year-Round, Full-Time Position Reports to: Executive DirectorLocation: Grant Park Cooperative Preschool (GPCP), Atlanta, GA Position Overview Grant Park Cooperative Preschool (GPCP) is seeking an experienced, highly organized, and relationship-oriented Operations Manager to serve as a key partner to the Executive Director and support the daily operations of our cooperative preschool community. The Operations Manager is responsible for leading the administrative, operational, compliance, and human resources functions of the school. This role ensures that the systems, processes, and infrastructure supporting GPCP run smoothly and efficiently, allowing educators and leadership to focus on delivering an exceptional educational experience for children and families. The ideal candidate is a proactive problem-solver who enjoys building systems, managing details, supporting people, and improving organizational effectiveness. They possess strong operational and HR experience, excellent communication skills, and a commitment to fostering a welcoming, inclusive, and mission-driven school community. This position serves as a trusted operational partner to the Executive Director and works closely with educators, families, board members, vendors, and community partners. Core ResponsibilitiesOperations & Administrative Leadership
- Oversee the day-to-day administrative operations of the school.
- Develop, document, and continuously improve operational processes and procedures.
- Serve as the primary administrator for school management systems and communication platforms.
- Manage school records, contracts, forms, and operational documentation.
- Coordinate annual calendars, operational deadlines, and administrative workflows.
- Support planning and execution of school-wide events, orientations, and community programs.
- Act as a primary point of contact for families, vendors, and external partners. Human Resources Administration
- Manage employee onboarding and offboarding processes.
- Maintain employee records and personnel files.
- Coordinate background checks, credential verification, and required employment documentation.
- Track employee certifications, training requirements, professional development hours, and compliance deadlines.
- Support recruitment activities, including job postings, interview coordination, and candidate communication.
- Administer benefits enrollment and employee changes in partnership with payroll and benefits providers.
- Assist the Executive Director with performance review administration and personnel processes.
- Ensure compliance with applicable employment laws, policies, and organizational practices. Regulatory Compliance & Licensing
- Maintain compliance with Bright from the Start and Quality Rated regulations and licensing requirements.
- Ensure all child, staff, and operational records remain current and audit-ready.
- Coordinate emergency preparedness documentation, drills, and reporting.
- Monitor changes in licensing requirements and recommend process updates.
- Support accreditation, inspections, audits, and regulatory reviews.
- Maintain required compliance postings and documentation throughout the facility. Financial & Enrollment Operations
- Manage enrollment administration and student records.
- Coordinate attendance tracking and related reporting.
- Oversee billing administration for school programs, including Early Arrival, Extended Day, camps, and other supplemental offerings.
- Support CAPS administration and attendance documentation.
- Assist with budget tracking, purchasing, vendor management, and expense reporting.
- Partner with bookkeeping and finance providers to ensure accurate operational reporting.
- Monitor operational expenditures and identify opportunities for cost savings and efficiency improvements. Facilities, Technology & Vendor Management
- Coordinate building maintenance, repairs, and service providers.
- Partner with the Building & Grounds Committee to support facility projects and workdays.
- Maintain inventories of technology, equipment, furniture, and supplies.
- Manage vendor relationships and service contracts.
- Coordinate technology setup, repairs, and replacement planning.
- Ensure operational readiness of classrooms, offices, and common spaces. Executive Director Support
- Serve as a strategic thought partner and operational advisor to the Executive Director.
- Prepare reports, dashboards, and operational metrics to support decision-making.
- Assist with board meeting preparation and committee support as needed.
- Manage special projects and organizational initiatives.
- Identify opportunities to improve efficiency, scalability, and organizational effectiveness. QualificationsRequired
- Bachelor's degree in Business Administration, Human Resources, Nonprofit Management, Education Administration, or a related field; equivalent experience may be considered.
- 5+ years of experience in operations, administration, human resources, office management, or a related leadership role.
- Demonstrated experience managing multiple priorities and complex administrative systems.
- Strong knowledge of HR administration, employee lifecycle processes, and compliance practices.
- Excellent organizational, project management, and problem-solving skills.
- Strong written and verbal communication skills.
- Proficiency with productivity software, databases, and cloud-based systems.
- Ability to handle sensitive and confidential information with professionalism and discretion. Preferred
- Experience working in a preschool, childcare center, educational setting, nonprofit organization, or cooperative environment.
- Familiarity with Bright from the Start regulations and Georgia childcare licensing requirements.
- Experience supporting a board of directors or nonprofit governance structure.
- Knowledge of payroll, benefits administration, and employee relations practices.
- Experience with enrollment management and family-facing administrative systems. Competencies The successful candidate will demonstrate:
- Exceptional organization and attention to detail
- Strong customer service and relationship-building skills
- Emotional intelligence and professionalism
- Initiative and ownership
- Sound judgment and discretion
- Systems thinking and process improvement mindset
- Adaptability and resilience in a dynamic environment
- Commitment to diversity, equity, inclusion, and belonging
- Ability to balance strategic thinking with hands-on execution Why Join GPCP? Grant Park Cooperative Preschool is a community-centered, Reggio Emilia-inspired preschool dedicated to nurturing joyful childhoods, empowering educators, and fostering meaningful family engagement. As Operations Manager, you will play a critical leadership role in supporting the systems and people that make our mission possible. You'll join a collaborative team committed to innovation, inclusion, and lifelong learning while helping shape the future of a school that has served Atlanta families for more than 25 years.
Pay
$45,000.00 - $50,000.00 per year
Benefits
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health savings account
- Paid time off
- Professional development assistance
- Vision insurance Work Location: In person Full posting: https://www.indeed.com/viewjob?jk=3dd3808372d0f462
